Payroll Clerk Job Description
A payroll clerk is responsible for managing the day-to-day activities of the payroll department. Their primary role is to ensure that employees receive accurate and timely pay. The payroll clerk reports to the payroll manager and works closely with other members of the finance and HR teams.
Reporting Structure and Hierarchy
Usually, the payroll clerk works for the payroll manager, who is in charge of the payroll department. In larger organizations, the payroll clerk may report to a senior payroll clerk or team leader.
Typical Work Environment
A payroll clerk works in an office setting and spends most of their time working on a computer. They may also need to talk to other departments, like HR, to get employee information and solve any problems with payroll.
Payroll Clerk Responsibilities
- Collecting and organizing employee data: The payroll clerk is responsible for collecting and organizing employee data, including hours worked, pay rates, and benefits.
- Calculating wages, bonuses, and overtime pay: The payroll clerk must accurately calculate wages, bonuses, and overtime pay based on employee data.
- Updating employee records and payroll databases: The payroll clerk is responsible for updating employee records and payroll databases to ensure accuracy.
- Preparing and distributing payroll checks and reports: The payroll clerk must prepare and distribute payroll checks and reports to employees.
- Responding to employee inquiries and concerns: The payroll clerk must address employee inquiries and concerns related to payroll.
- Ensuring compliance with tax and labor laws: The payroll clerk must ensure compliance with tax and labor laws, including withholding taxes and processing payroll deductions.
Payroll Clerk Requirements and Skills
- Educational qualifications: A payroll clerk typically has a high school diploma or equivalent. Some employers may prefer candidates with an associate’s or bachelor’s degree in accounting or a related field.
- Relevant work experience: Employers may prefer candidates with previous experience working in a payroll or accounting role.
- Attention to detail: A payroll clerk must have excellent attention to detail to ensure accurate payroll processing.
- Strong organizational and time-management skills: A payroll clerk must be highly organized and have strong time-management skills to meet payroll deadlines.
- Proficiency in relevant software and tools: A payroll clerk must be proficient in relevant software and tools, such as payroll processing software and Microsoft Excel.
- Excellent communication and interpersonal abilities: A payroll clerk must have excellent communication and interpersonal skills to address employee inquiries and concerns.